February 5, 2003 City Council Meeting:

Resolution 03-862 "WHEREAS, there exists a temporary management need at the parking garage at 916 Garden Street; and WHEREAS, Robotic Parking Inc., (“Robotic”) has agreed to manage the parking garage at 916 Garden in return for fees from January 1, 2003 until February 28, 2003; NO FEES ARE LISTED.

April 2, 2003 City Council Meeting:

Resolution 03-935 "WHEREAS, there exists a temporary management need at theparking garage at 916 Garden Street; and WHEREAS, Robotic Parking Inc., (“Robotic”) has agreed to manage the parking garage at 916 Garden in return for fees from March 1, 2003 until April 30, 2003; and
WHEREAS, the fees payable to Robotic shall be $38,530.00 for March 2003 and $38,530.00 for April, 2003;

June 8, 2003 City Council Meeting:

Resolution 03-1037 "WHEREAS, there continues to exist a temporary management need at the parking garage at 916 Garden Street; and WHEREAS, Robotic Parking Inc., (Robotic) has agreed to manage the parking garage at 916 Garden Street from May 1, 2003 until July 31, 2003; and WHEREAS, the fees payable to Robotic shall be $32,296.00 per month for May, June, and July 2003;

August 13, 2003 City Council Meeting:

Resolution 03-1111 "WHEREAS, there continues to exist a temporary management need at the parking garage at 916 Garden Street; and WHEREAS, Robotic Parking Inc., (Robotic) has agreed to manage the parking garage at 916 Garden Street from August 1, 2003 until October 31, 2003; and WHEREAS, the fees payable to Robotic shall be $32,296.00 per month for August, September, and October 2003;

November 5, 2003 City Council Meeting:

Resolution 03-1209 "WHEREAS, there continues to exist a temporary management need at the parking garage at 916 Garden Street; and WHEREAS, Robotic Parking Inc., (Robotic) has agreed to manage the parking garage at 916 Garden Street from November 1, 2003 until January 1, 2004; and WHEREAS, the fees payable to Robotic shall be $32,296.00 per month for November, December, 2003 and January 2004;

February 18, 2004 City Council Meeting:

Resolution 04-1343 "WHEREAS, there continues to exist a temporary management need at the parking garage at 916 Garden Street; and WHEREAS, Robotic Parking Inc., (Robotic) has agreed to manage the parking garage at 916 Garden Street from February 1, 2004 until April 30, 2004; and WHEREAS, the fees payable to Robotic shall be $32,296.00 per month for February, March, and April 2004;

May 5, 2004 City Council Meeting:

Resolution 04-1408 "BE IT FURTHER RESOLVED, that the Hoboken City Council authorizes the entry into an agreement with Robotics Inc., to perform those computer upgrades necessary to bring the Automated Parking Garage to full capacity, for a fee not to exceed $25,000;

May 19, 2004 City Council Meeting:

Resolution 04-1428 "WHEREAS, there continues to exist a temporary management need at the parking garage at 916 Garden Street; and WHEREAS, Robotic Parking Inc., (Robotic) has agreed to manage the parking garage at 916 Garden Street from May 1, 2004 until June 30, 2004; and WHEREAS, the fees payable to Robotic shall be $32,296.00 per month." "Term of Temporary Contract Extension: May 1, 2004 until June 30, 2004."

August 11, 2004 City Council Meeting:

Resolution 04-1554 "WHEREAS, there continues to exist a temporary management need at the parking garage at 916 Garden Street; and WHEREAS, Robotic Parking Inc., (Robotic) has agreed to manage the parking garage at 916 Garden Street from July 1, 2004 until Sept. 30, 2004; and WHEREAS, the fees payable to Robotic shall be $32,296.00 per month for July, August, and Sept. 2004;"

December 1, 2004 City Council Meeting:

Resolution 04-1702 "WHEREAS, there continues to exist a management need at the parking garage at 916 Garden Street; and WHEREAS, Robotic Parking Inc., (Robotic) has agreed to manage the parking garage at 916 Garden Street in conjunction with Hoboken Parking Utility staff from October 1, 2004 until September 30, 2006; and WHEREAS, the fees payable to Robotic shall be $17,500.00 per month for the term of the contract;"

October 19, 2005 City Council Meeting:

Resolution 05-145 Cancellation of Contract

"WHEREAS, the Mayor and the Council deem it in the City of Hoboken’s best interest to reevaluate its management agreement with Robotic Service Organization; and WHEREAS, it is further determined that Robotic be put on notice that there are performance deficiencies, attached hereto but not limited there to, which shall be corrected immediately; and WHEREAS, it is further determined that if the deficiencies are not corrected within thirty (30) days cancellation of the contract with Robotic, according to the contract terms, be effectuated immediately; and

WHEREAS, the Mayor and Council designate the Law Director and the ParkingUtility Director to effectuate improved performance under the contract.

NOW, THEREFORE BE IT RESOLVED that:

1. The above recitals are incorporated herein as though fully set forth at length.

2. The Council of the City of Hoboken hereby authorizes the Law Director and the Parking Utility Director to take any and all actions necessary to put Robotics on notice of all the performance deficiencies which shall be corrected within the next thirty (30) days.

3. The Law Director and the Parking Utility Director shall report back to the Mayor and Council after thirty (30) days on the progress, if any, made with Robotic’s performance.

4. This resolution is effective immediately.

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NOTE: Although the above Resolution states " 3. The Law Director and the Parking Utility Director SHALL report back to the Mayor and Council after thirty (30) days on the progress, if any, made with Robotic’s performance", there are no further references within the City Council meeting archives. It is unknow at this time if either the Hoboken Law Director or the Parking Utility Director reported back to the Mayor and City Council at a public meeting BEFORE the Robotic $ 17,500 per month contract was cancelled and Hoboken entered into the month to month agreement at $ 23,250 per month .

In additon, there is no mention of any City Council Resolution authorizing the City to enter into a month to month $ 23,250 per month agreement with Robotic.

****************************************

July 12, 2006 City Council Meeting:

Resolution (No Resolution number in minutes)

This is the complete Resolution:

RESOLUTION AUTHORIZING AN EMERGENCY CONTRACT FOR THE PARKING UTILITY

"WHEREAS, the Hoboken Parking Utility owns the Automated Parking Garage located at 916 Garden Street within the City of Hoboken; and

WHEREAS, the 916 Garden Street Garage has a parking capacity of 314 motor vehicles and these are presently approximately 300 monthly contract parkers; and

WHEREAS, the Hoboken Parking Utility assumed the bonded indebtedness for the construction of the 916 Garden Street Garage and is obligated to make annual payments to the bond holders in the amount of $211,199.99; and

WHEREAS, the Hoboken Parking Utility has had a month to month contract with Robotic Service Organization in the amount of $23,250.00 to provide operational, maintenance, and repairs of the 916 Garden Street Automated Garage; and

WHEREAS, Robotic Service Organization on June 22, 2006 made a demand to increase its fee for operational, maintenance, and repairs for the 916 Garden Street Automated Garage to approximately $27,900.00 per month on a month to month basis; and

WHEREAS, the Hoboken Parking Utility declined to approve the demand of Robotic Service Organization to increase its operational, and maintenance, and repair monthly payment, and

WHEREAS, Robotic Service Organization served the Hoboken Parking Utility with notice dated July 3, 2006 effective August 1, 2006 that it was terminating its month to month operational, maintenance, and repair agreement with the HPU; and

WHEREAS, the termination of Robotic Service Organization’s month to month operational, maintenance, and repair agreement creates an “Emergency” contract situation pursuant to NJSA 40A:11-6 is that:

(a) The 916 Garden Street Automated Garage can not be operated without extremely specialized knowledge and expertise, which is not readily available in the market place;

(b) The 916 Garden Street Automated Garage is the only fully automated parking garage in the United States;

(c) The 916 Garden Street Automated Garage has approximately 300 contract monthly parkers who will be unable to park their vehicles;

(d) The Hoboken Parking Utility and the City of Hoboken are obligated to pay its bond holders of the Garage annual debt service payments in the amount of $211,199.99, which are derived from the monthly parking fees paid by the garages monthly parkers.

NOW, THEREFORE BE IT RESOLVED that, the Hoboken Parking Utility shall be authorized to negotiate an Emergency Contract with Robotic Service Organization or other qualified vendor to provide operational, maintenance and repair on a month to month basis; and

BE IT FURTHER RESOLVED, that the Hoboken Parking Utility prepare bid specifications for a Public Bid or Competitive Bid pursuant to NJSA 40A:11-4.3 or other appropriate bidding statutes in order to retrofit the 916 Garden Street Automated Garage and all necessary software, and operational, maintenance, and repair for the maximum length of time permitted by law.

**************** END OF CITY COUNCIL RESOLUTIONS ********************

Breakdown of Monthly Costs for "management Services" provided by Robotic.

• January 2003 Unknown
  
• February 2003 Unknown
  
• March 2003 $ 38,530.00
  
• April 2003 $ 38,530.00
  
• May 2003 $ 32,296.00
  
• June 2003 $ 32,296.00
  
• July 2003 $ 32,296.00
  
• August 2003 $ 32,296.00
  
• September 2003 $ 32,296.00
  
• October 2003 $ 32,296.00
  
• November 2003 $ 32,296.00
  
• December 2003 $ 32,296.00
  
• January 2004 $ 32,296.00
  
• February 2004 $ 32,296.00
  
• March 2004 $ 32,296.00
  
• April 2004 $ 32,296.00
  
• May 2004 $ 32,296.00
  
• June 2004 $ 32,296.00
  
• July 2004 $ 32,296.00
  
• August 2004 $ 32,296.00
  
• September 2004 $ 32,296.00
  
• October 2004 $ 17,500.00
  
• November 2004 $ 17,500.00
  
• December 2004 $ 17,500.00
  
• January 2005 $ 17,500.00
  
• February 2005 $ 17,500.00
  
• March 2005 $ 17,500.00
  
• April 2005 $ 17,500.00
  
• May 2005 $ 17,500.00
  
• June 2005 $ 17,500.00
  
• July 2005 $ 17,500.00
  
• August 2005 $ 17,500.00
  
• September 2005 $ 17,500.00
  
• October 2005 $ 17,500.00
  
• November 2005 $ 23,250.00
  
• December 2005 $ 23,250.00
  
• January 2006 $ 23,250.00
  
• February 2006 $ 23,250.00
  
• March 2006 $ 23,250.00
  
• April 2006 $ 23,250.00
  
• May 2006 $ 23,250.00
  
• June 2006 $ 23,250.00
  
• July 2006 $ 23,250.00